The person enrolling a student (except homeless students, students with IEP/504 Records) in HPA for the first time will be asked to submit the following documents:
- A certified copy of the child’s birth certificate, or other reliable proof of the student’s identity and age, including a passport, the student’s baptismal certificate, an application for a social security number or original school registration records, and an affidavit explaining the inability to provide a copy of the birth certificate.
- Updated Immunization Records
- Arizona Department of Education (ADE) Affidavit of Residency accompanied with other required documentation
- A letter from the authorized representative of an agency having custody of the student (pursuant to statute) certifying that the student has been placed in the custody of the agency as prescribed by law.
- Last report card from previous school
- Current AZ Merit/State exam results
The parent, guardian, or surrogate will be given thirty (30) days to provide the documentation required for admission.
If documentation is not provided, a letter will be sent to notify the parent, guardian, or surrogate that unless the documentation is provided within ten (10) days, the local law enforcement agency will be notified.
Nothing contained in this policy shall authorize HPA to disclose to any person a student’s educational record without prior parental consent unless HPA makes a determination that disclosure of such records is necessary to protect the health and safety of the student.
Arizona law allows returning students and siblings of attending students to be given enrollment preference. Should classrooms reach capacity during the open enrollment period, a lottery process will be implemented to ascertain the order of admissions and waiting lists.
The admission process is as follows:
• Screening and proficiency testing (if necessary)
New Students and Transferees
Upon enrollment, new students will normally be placed in the grade level indicated on the report card. However, HPA reserves the right to place incoming students in higher or lower grades based on evaluations, which may include test scores and/or performance in the classroom. Pre-registration proficiency testing may be administered at a pre-arranged time. A committee made up of the school principal, future teacher, present teacher, SPED coordinator and Curriculum Coordinator will decide on the student’s placement.
Academic credit for placement in the common school subjects and grades shall be based upon teacher recommendations and previous grade level assignments subject to the determination that the student can meet the standards adopted by the State Board of Education for the grade level assignment.
HPA has the authority to limit admissions based on age group or grade level availability, but HPA will not limit admission based on ethnicity, national origin, gender, income level, disabling condition, proficiency in English, or athletic ability.
HPA has the right to refuse to admit any student who has been expelled or is in the process of being expelled, from an educational institution.
Kindergarten and First Grade
- A child must reach the age of five (5) prior to September 1st to be eligible for kindergarten unless child attends preschool. Kindergarten deadline would extend until October 31st.
- A child must reach the age of six (6) prior to September 1st to be eligible for first grade.